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EUDR due diligence statement prep sheet

Answer a few questions to see every field TRACES will ask for, in its order, and what to have ready. Print it or keep it open next to TRACES.

Questions

Your role for these products

Not sure which role is yours? Check with the EUDR Scope Checker

Your prep sheet

Pick your role to see your sheet.

Need these records kept together? See Restoration Scope for EUDR

Guidance, not legal advice. It doesn't file anything and doesn't check your answers.

Questions

How it works

Answer a few questions about your role and your products and see every field TRACES will ask for in your EUDR due diligence statement or simplified declaration, in its order: what each field means, what to have ready, and the article or guide behind it.

  1. Pick your role. Downstream operators and traders file nothing and see their Art. 5 duties straight away.
  2. If you file, pick the TRACES activity, the commodity, its HS code from Annex I and the country of production, and type the quantity.
  3. Read the sheet as it updates: each TRACES field in order, what it means, what to prepare, your answer and the sources behind it.
  4. Print it, or keep it open next to TRACES while you fill in the statement.

Input and output

Input
Your answers: your role, the TRACES activity, the commodity, its HS code from Annex I, the country of production and the quantity as you would type it.
Output
A printable sheet: the fields of the due diligence statement or simplified declaration in TRACES order, what to prepare for each, the steps after you submit, the records to keep, and a link to the article or guide behind every line. Downstream operators and traders get their duties instead.

Example: input

Role: Operator. Activity: Import. Commodity: Wood. HS code: 4403. Country of production: Brazil. Net mass: 24000 kg. Supplementary amount: 30 m³.

Example: output

Due diligence statement: 18 fields, in TRACES order
1. As Operator or Representing Operator
2. Internal reference number (Optional)
3. Activity: Import
4. Operator name and address
5. Place of activity (Optional)
6. Additional information (Optional)
7. HS code: ex 4403 Wood in the rough, whether or not stripped of bark or sapwood, or roughly squared
8. Description
9. Scientific name (wood)
10. Quantity (Import or Export): Net mass (kg): 24000, Supplementary amount in m³ (MTQ): 30
11. Country of production: Brazil · Standard risk
12. Geolocation of the plots of land
13. Area (ha)
14. Production Place Description (Optional)
15. Type (Filled in by TRACES)
16. Grouped statements (Optional)
17. Confirmation
18. Submit, then Confirm & Sign
After you submit: You get a reference number; Pass the reference number on; Give it to customs; A short window to amend or withdraw; Keep the statement for 5 years

Limits

  • It is guidance, not legal advice, and it does not file anything: you still submit the statement in TRACES yourself.
  • It does not check your answers. Quantities come back exactly as you typed them, and it cannot tell whether your role, HS code or plot data are right.
  • It follows the consolidated text of Regulation (EU) 2023/1115 of 18 September 2026, the TRACES user guide v3.0 and the Commission FAQ v5. Later changes to the law or the system are not in it until we update it.
  • It never decides that you qualify for a simplified regime: it follows the role you pick and shows the conditions that role depends on.

Based on the official EU texts. See our EUDR sources, with the version we follow and the day we last checked each one.

What information does an EUDR due diligence statement need?

Annex II of the EUDR lists it: your name and address, and your EORI number when the products enter or leave the EU market; the HS code, a description with the trade name (and the full scientific name for wood) and the quantity (for Import or Export, net mass in kilograms plus the supplementary unit where the code has one; for Domestic, net mass with a percentage estimate or deviation, or a volume or number of items); the country of production and the geolocation of every plot of land, or for cattle every establishment; and your confirmation that you exercised due diligence and found no or only a negligible risk. In TRACES you also choose an activity (Import, Export or Domestic), give the area of each production place and can group earlier statements.

Do traders and downstream operators need a due diligence statement?

No. Since the 2025 amendment, downstream operators and traders file no statement. They must hold the details of their suppliers and customers, including the reference numbers when the supplier is an operator, keep them five years, and register in the information system if they are not SMEs. The exception: if a company outside the EU placed the products on the market, the first company established in the EU that makes them available is deemed an operator and files.

Can I change a due diligence statement after submitting it?

You can amend or withdraw it for 72 hours after its reference number is made available. It locks earlier once the products are placed on the market or exported, once the number has gone to customs, from when you are told about a check until it ends, or once you use it as a reference in a grouped statement. For reasons beyond your control, the authority may extend the window by up to eight days on a reasoned request, but never past those locks.

Is there a German version?

Yes, at restorationscope.com/tools/eudr-sorgfaltserklaerung, with the official German terms of the regulation.

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